How to Track Auction Financials

Track how your auction is doing financially on the Budget & Financials tab.

Open Budget & Financials

Open the auction.
Click Budget & Financials in the workspace navigation.

The auction workspace menu with the Budget and Financials tab selected

Budget and Financials is one of the tabs in the auction workspace menu.

What the Financial Summary shows

Income: projected income and sponsorships. In-kind (non-cash) sponsorships are shown for reference and are not added to the cash totals.
Expenses: projected expenses, your Target Budget, and actual expenses.
Net Income: total actual income minus total actual expenses.

The Financial Summary panel showing auction income, auction expenses, projected versus actual and net income

The Financial Summary adds up income, expenses and your net result.

Entering the detail

Projected Income and Projected Expenses to plan ahead.
Actual Income and Actual Expenses as the auction runs.
Sponsorships are recorded on the Sponsorships tab and roll into the summary.

The projected expenses, actual expenses, projected income and actual income cards

Each card opens the detail behind it, so you can add lines as you go.

The Auction Sponsorships tab listing sponsors and their amounts

Sponsorships are entered on their own tab and roll into the summary.

Setting your goals

On the Auction Details tab, set the Target Budget and Fundraising Goal. Then add your projected numbers, track the actuals as you go, and check the summary for your net result.

The Fundraising Goal and Target Budget fields on the Auction Details tab

Goal and budget live on the Auction Details tab.