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How to Use Time Sheets to Track Staff Hours

Time Sheets in Argenta allow staff members to track their work hours. This supports payroll processing, project costing, and time management across your organization.

What Time Sheets Offer

  • Daily or weekly time entry
  • Allocation to projects, departments, or tasks
  • Approval workflows for managers
  • Overtime tracking
  • Export for payroll processing

Accessing Time Sheets

For employees:

  1. Go to Staff & HR
  2. Click on Time Sheets
  3. View your time sheet for the current period

Entering Time

  1. Open your time sheet
  2. Navigate to the appropriate date
  3. Enter hours worked
  4. Select the project, department, or task (if required)
  5. Add notes if needed
  6. Save your entry

Submitting Time Sheets

  1. Complete all entries for the period
  2. Review for accuracy
  3. Click Submit
  4. The time sheet goes to your manager for approval

For Managers: Approving Time Sheets

  1. Navigate to Time Sheet Approval
  2. View submitted time sheets from your team
  3. Review entries for each person
  4. Approve or return for corrections
  5. Approved time sheets move to payroll

Time Sheet Periods

Time periods can be configured as:

  • Weekly
  • Bi-weekly
  • Semi-monthly
  • Monthly

Allocating Time to Projects

If project tracking is enabled:

  • Select the project when entering time
  • Hours are tracked against project budgets
  • Reports show time spent per project
  • Useful for billing or cost allocation

Reports

  • Time summary by employee
  • Time by project or department
  • Overtime reports
  • Payroll export

Best Practices

  • Enter time daily for accuracy
  • Submit on time to avoid payroll delays
  • Use notes to explain unusual entries
  • Review time allocations for project accuracy
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